How to Implement QR Codes in Your CMMS: A Step‑by‑Step Guide

QR codes provide a quick, reliable way to locate and manage real‑world assets directly from your CMMS.

Whether you’re already using a scanner app or are new to QR technology, follow these four simple steps to integrate QR codes into your facility and start accessing asset data instantly.

Need more background on QR codes or how to find a scanner app? Read on for a brief primer.

What are QR codes?

This is a QR code:

A QR code stores machine‑readable data—usually a web address, numbers, or plain text. Fiix automatically generates a unique QR code for each asset you add to the system, linking directly to the asset’s CMMS page.

How do I read a QR code?

Download a free QR‑code reader from the Android or iOS app store and install it on your mobile device. Once the app is open, point your camera at a QR code and tap the “Scan” button. The app decodes the information and redirects you to the referenced CMMS page.

Which free scanning app should I use?

Any QR‑scanner that supports standard formats will work. Popular choices include “Scan” for Android and “QR Code Reader by Scan” for iOS. Both are lightweight, reliable, and require no additional setup.

How do I use QR codes at my site with my CMMS?

Follow these four steps to get started:

1. Print the QR codes: each asset in Fiix has its own unique code.
2. Attach the QR code to the corresponding physical asset.
3. Install a QR‑reader app on any internet‑enabled mobile device.
4. Scan the code on an asset to open its CMMS page, where you can view details, request work orders, and access all related documentation.

Need to print QR codes for many assets?

Within Fiix, you can generate a PDF that contains the QR codes for all of your assets. Print the PDF onto standard Avery label sheets, A4, or US Letter paper, and apply the labels directly to the equipment.